Implementation - General Data Protection Regulations

  • The General Data Protection Regulation (GDPR) is the EU General Data Protection Regulation which replaces the Data Protection Act 1998 in the UK and the equivalent legislation across the EU Member States.

  • The British Association of Gender Identity Specialists (BAGIS) has reviewed its policies to ensure compliance with the GDPR.  We will audit all personal information we hold before the implementation date, of 25th May 2018.

  • Thereafter, BAGIS commits to regularly review and, where necessary, update privacy information.  If we plan to use personal data for a new purpose, we will update our privacy information and communicate the changes to individuals before starting any new processing.

  • When you provide personal information to the organisation, you will be asked to give your consent to the policy outlined below.  Your consent is the condition or “legal basis” by which we can collect and process your personal information. 

 

BAGIS Data Policy

  • The personal information you provide to BAGIS or its council members is collected and processed for the purposes of administration of the association, assessing membership eligibility, organising association events and communicating with you about the association and its work. 

  • Your personal information is stored by BAGIS on secure servers, on Dropbox and on the Wix website platform. 

  • Information about Dropbox’s GDPR compliance can be found here:
    https://www.dropbox.com/security/GDPR

  • Information about Wix’s GDPR compliance can be found here:
    https://support.wix.com/en/article/general-data-protection-regulation-gdpr

  • The Data Controller is the secretary-general of the organisation, who is currently Dr Helen Greener.   She can be contacted via secretary@bagis.co.uk 

  • The information you provide when applying for membership will be shared with members of the council.

  • If you supply details of referees, for example, as part of applying for membership, you should consult them prior to providing their information.  Your personal information may be shared with them, to verify your eligibility.

  • As part of your application, you are asked whether you wish your membership of BAGIS and other personal information to be shared on the BAGIS website (www.bagis.co.uk).  You choose which information to share publically and you can change this at any time by contacting the Data Controller.   

  • If you share information as part of attending a conference, your personal data will be shared with the organisers of the conference, other delegates and the conference venue.  This will be limited to a minimum.  For example, only your name and place of work will be shared with other delegates, while your name and accessibility or dietary needs may be shared with a venue, if relevant. 

  • Your personal information will not be shared with any other third parties, aside from those detailed above.

  • We do not gather personal information about you from third parties. 

  • Automated decision making and profiling processes are not used by the association. 

  • The information you provide will be held for a maximum of 3 years and will be deleted thereafter. 

  • The GDPR confers a number of rights, including:

    • You have the right to withdraw your consent at any time.  Your personal information will then be deleted from all the platforms upon which it is stored. 

    • You have right to request access to a copy of your data in electronic form.

    • You have the right to correct any personal information, if it is inaccurate or incomplete.

    • You have “the right to be forgotten”, meaning you can request the deletion of your data at any time. 

    • You have the right to request a halt on processing of your personal information if you object.  

    • Please contact the Data Controller if you wish to exercise any of these rights. 

  • If you have any concerns about the way in which BAGIS has collected, shared or processed your personal information, please contact the Information Commissioner’s Office.